In today’s digital world, users access a wide variety of websites and platforms that require login. Each of these platforms requires an original password that should be both difficult to guess and easy to remember. This is a challenging task considering the sheer number of digital accounts a person owns.
It is natural for you to reuse the one password that you created repeatedly. The problem with this approach is that it’s like having a key that works on every door in your home. If it’s copied or stolen, your entire home becomes vulnerable.
Even if you developed the ability to create unique passwords, you undoubtedly had to store them somewhere. Regardless of whether you’re using a digital pad or a paper pad, this is a bad idea. If someone accidentally or maliciously comes across this document, you are at serious risk.
A password manager is the only real tactic to protect your privacy and the data you access online.
Generating complex passwords is easier
Trying to create strong, original passwords without a manager is complicated because it involves overcoming various patterns of thought and behavior. To get around our habits, it’s a good idea to randomly hit the correct number of keys with and without the SHIFT key and type in some numbers. This type of password cannot be repeated. A password manager changes this, however.
The software can create an almost endless number of complex passwords that are alphanumeric and contain special characters. This makes generating a unique code as easy as pressing a button.
Creating unique passwords is easier
If you apply the previous technique to all the websites that require you to be logged in, you will very soon have a multitude of completely random, unguessable passwords.
Secure storage is not a problem with a digital manager as you only need to get a single strong password to unlock them all.
The secure storage of passwords is a matter of course
Without a password manager, you can save your passwords in a spreadsheet or in your email account. The problem with this approach is that it is unlikely that you will have full disk encryption. So a simple backup of your computer will save all of your secret information.
If you use Gmail or something similar, you can save passwords in a draft and access the file when needed. You need a strong barrier to your email account and two-step verification is a must.
The problem here is that drafts can be cached in your browser and then saved to your hard drive. If you’ve synced your smartphone to access your email, you’ll have two copies of your password instead of just one. And your provider can access it. It is also difficult to access when you are sharing a screen or when someone is behind you.
Password managers generally operate on a zero-knowledge basis, which means that even the company that runs them doesn’t know your passwords. This means your information is far more secure.
The secure transmission of passwords is standard
While you don’t have to remember all of your passwords once you’ve written them down somewhere, you’ll have to move them from your notepad or draft email to the login page. Most of us will be copying and pasting again at this point, but some programs will have access to your clipboard. A malware infection can drain your memory and even log your keystrokes, ruining any attempts to manage your confidential information.
If you want to enter passwords on a mobile device, you’ll have to enter them again while viewing them where they were originally saved. This is unsafe for obvious reasons.
On the other hand, password managers protect your data during transport and storage. They require that all transfers to and from locations be made using secure protocols, which makes your data far less vulnerable.
It offers easy management of your passwords
One of the main roles of a password manager is to be easy to use, so reducing the temptation to create weak passwords based on the assumption that this is the easier option. You don’t even have to switch between tabs and copy and paste your information. And you don’t have to have constant access to your email or worry about logging into an untrusted computer somewhere.
Since lawyers typically have access to large amounts of sensitive information, data security should be paramount. The cost of a data breach can be enormous, both on a personal and professional level. A password manager can optimize access and ensure that confidential documents remain protected as much as possible.